Exhibitor Toolbox

Deadlines To Be Aware Of

Deadline For What? Refer To
January 12, 2009 Cooperative marketing Contact Cristina Lim at +1-310-337-2616 or cristina@wilshireconferences.com
March 3 Advance shipments may begin arriving at GES warehouse  GES Kit
March 6 Group rate at hotel expires  Wilshire Kit (all exhibitors)
March 6 Onsite Program Guide Ads Wilshire Kit (if applicable)
March 6 Onsite Program Guide sponsor listing information Wilshire Kit (all exhibitors)
March 6 Onsite Program Guide In-Perspective session abstracts Wilshire Kit (if applicable)
March 6 In-Perspective session PowerPoint presentation for inclusion on conference CD-ROM Wilshire Kit (if applicable)
March 6 White paper for inclusion on conference CD-ROM  Wilshire Kit (if applicable)
March 13 Workshop/Tutorial/Seminar booklet back cover ads  Wilshire Kit (if applicable)
March 16 Last day for GES discounted orders  GES Kit 
March 17 Last day for Tampa Convention Center orders at incentive rates (AV, computer equipment, internet)  GES Kit 
March 20  Customized sponsor coupons expire  Wilshire Kit (all exhibitors)
March 27  Last day for lead retrieval discount pricing  Wilshire Kit (all exhibitors)
April 1  Last day for advance shipments to arrive at GES warehouse   GES Kit 
April 3  Last day for literature and other materials for distribution to arrive at hotel Wilshire Kit (if applicable)

Exhibitor Registration Types - PLEASE READ THIS CAREFULLY

Our registration options are complex. Please read the following options carefully, and make sure each individual registers only once. If you are not sure which registration option(s) to choose, please call us at +1-310-337-2616 x103.

  1. Exhibit Booth Staff Registration
    (For employees who are ONLY staffing your booth, not speaking or attending sessions or meals)
    You may register as many as you need, and there is no registration fee. However, this option includes access to the exhibit floor only -- no sessions or meal functions.
  2. Event Passes included with sponsorship
    Unique registration codes are required (provided in your exhibit kit). Call +1-310-337-2616 x103 for more information.
    • Platinum Sponsors: 5 Full Event Registrations
    • Gold Sponsors: 3 Full Event Registrations
    • Silver Sponsors: 2 Full Event Registrations
    NOTE: During online registration, these registrants will be able to tell us if they are also staffing a booth.
  3. Additional Employee Discounts
    • Platinum Sponsors may register additional employees (beyond the 5 mentioned in #2 above) at 15% off.
    • Gold Sponsors may register additional employees (beyond the 3 mentioned in #2 above) at 10% off.
    • Silver Sponsors may register additional employees (beyond the 2 mentioned in #2 above) at 5% off.
    USE THIS FORM to claim these discounted registrations. (Please write down your company's level of sponsorship next to your company name.)
  4. Speakers
    If there are speakers from your company who are speaking on the primary conference program, they should register separately as speakers. NOTE: This does not apply to "In Perspective" session speakers. Your 30-minute "In Perspective" presenters should register using one of your full conference passes or as booth staff. If you are not sure, please call +1-310-337-2616 x103.

Exhibit Kit Materials

  • Section Two - Lead Retrieval Form and Information:
  • Section Three - Other Wilshire Conferences Forms and Information.
    Due to the unique, customized nature of these exhibit kit materials, they are not posted online, but have been sent to you in your initial exhibitor kit. If you need replacement material, please call Cristina Lim at +1-310-337-2616 x103.

Exhibit Hours

  • Move-In/Set-Up
    • Monday, April 6, 12 noon - 5:00 pm
    • Tuesday, April 7, 8:00 am - 4:00 pm
  • Exhibits Open
    • Tuesday, April 7, 4:15 pm - 8:00 pm    *EXHIBIT RECEPTION*
    • Wednesday, April 8, 3:45 pm - 6:00 pm    *Ice Cream Social*
  • Move-Out
    • Wednesday, April 8, 6:00 pm - 10:00 pm

Promote your presence at this event:

  2. Coupons for your Customers
    Offer your customers Free Exhibit Only Passes or $100 off full registration fees.

    Find your Custom Invitation Page HERE.

    Call +1-310-337-2616 x103 for details or to find out about other co-marketing opportunities available.

To become an Exhibitor or Sponsor of this event:

Click here to view the Exhibit & Sponsor Prospectus or contact Cristina Lim by email at cristina@wilshireconferences.com or call +1-310-337-2616 x103.

  Copyright © 2008, Wilshire Conferences, Inc.